Director of Conflicts and New Business Intake
Richards, Layton & Finger, Delaware’s largest law firm, seeks an experienced attorney to manage the firm’s conflicts and new business intake functions in Wilmington, DE. The successful candidate will be responsible for managing the conflicts, new business intake and due diligence teams. This is a hybrid position.
Responsibilities:
- Manage the conflicts, new business intake and due diligence teams, systems, and processes, ensuring potential conflicts are quickly and accurately identified and resolved and conflicts are cleared for new matters, new clients, and lateral attorneys.
- Provide leadership and facilitate departmental team building and training.
- Review, assess, recommend, and communicate improvements to conflicts and new business intake processes, procedures, and policies.
- Work with General Counsel on issues relating to conflicts of interest and due diligence; provide support through the regular review and identification of potential issues under client Outside Counsel Guidelines.
- Oversee the firm’s IntAppWalls database; train firm users on IntApp Conflicts and New Business Intake applications and continuously develop the firm’s use of these systems.
- Supervise the operation and maintenance of the firm’s restricted list database.
- Have expertise on conflicts rules and approaches in specific practice areas and possess, maintain and develop knowledge of conflicts rules in the firm’s jurisdiction.
- Available for urgent work projects including evenings and weekends; provide 24/7 access via mobile device; perform conflicts searches and due diligence research when needed.
Qualifications:
- Juris Doctorate (J.D.) required with a minimum of 5 years of related work experience.
- Ability to work independently while using sound business judgment, initiative, and discretion.
- Ability to handle multiple complex situations, prioritize, plan, adapt quickly to changes in workflow and multi-task work activities in a high-pressure environment.
- Detail oriented with the ability to interpret, analyze, summarize, and articulate information and recommendations.
- Ability to apply both logical and common sense understanding to carry out a variety of instructions furnished in written, verbal, and diagram forms.
- Demonstrated ability to maintain confidential and sensitive data.
- Innovative leader with the ability to motivate and manage team members.
- Excellent interpersonal communication skills and the ability to work with all levels of firm personnel with tact and diplomacy.
- Excellent organizational skills with the ability to manage multiple priorities and projects.
- Working knowledge of Microsoft Word, Excel, Outlook and iManage.
- Knowledge of IntApp conflicts/intake systems, and the ability to develop and manage advanced functions and workflow processes.
Working Conditions:
- Normal office environment with little exposure to excessive noise, dust, temperature and the like.
Temporary Covid-19 Specification:
- The Firm follows cleaning and social distancing protocols recommended by public health authorities and provides Personal Protective Equipment.
- The Firm requires all employees to be vaccinated.
Interested applicants can apply to this position by sending a resume to: Admincareers@rlf.com
Billing Specialist
Richards, Layton & Finger, Delaware’s largest law firm, seeks an experienced Billing Specialist in Wilmington, DE. The Billing Specialist will report to the Controller and work closely with Finance department leadership in advancing billing team efforts. This position will be required to edit, prepare, and execute monthly prebills and subsequent invoices for submission to clients accurately and efficiently. Excellent communication and provision of a high level of professional service to management, attorneys and other staff are required to successfully process monthly billing. Must exhibit a high level of customer service, professionalism, and interpersonal skills, amid a fast-paced, deadline driven environment. Must comprehend all facets of legal billing from matter intake to matter closure. Some remote work flexibility is available after initial training period. Hours are from 9:00am – 5:30pm.
Qualifications/Requirements
- At least 1-3 years legal billing experience in a law firm environment.
- Familiarity with e-billing vendor systems, including the submission of accruals, and outside counsel guidelines.
- Detail-oriented with a customer service orientation.
- Excellent written and verbal communication skills along with an aptitude for working with numbers and being a team player.
- Strong technology and office skills, including advanced proficiency in Excel, Word and Outlook, and the ability to create, edit, and present complex data, analyses, and ad hoc reports.
- Ability to adapt to financial system upgrades and new system conversions.
- Effectively and credibly interact and communicate with finance team management, attorneys, admin assistants, and clients, as the position requires research and timely responses to billing questions and requests.
- Anticipate work needs and organize workflow; follow through with minimal direction and follow up independently and on own initiative.
- Multi-task, use time efficiently and perform professionally and proficiently under tight deadlines and in a fast-paced and changing work environment; successfully prioritize and adapt to changing demands.
- Flexibility to adjust to varied situations and possibly work weekends or evenings as needed.
- Perform other duties as assigned.
- High school diploma required; college degree preferred.
Temporary COVID-19 Specification:
- The Firm follows cleaning and social distancing protocols recommended by public health authorities and provides Personal Protective Equipment.
- The Firm requires all employees to be vaccinated.
Please send your cover letter and resume to Admincareers@rlf.com. EOE
Accounting Assistant
Richards, Layton & Finger, Delaware’s largest law firm, is currently seeking an Accounting Assistant to join our professional team in Wilmington, DE. The Accounting Assistant will report to the Controller and serve as part of a talented and innovative Finance Team. The Accounting Assistant will be primarily responsible for the accounting duties of the firm and ensure that the firm’s books and records comply with the modified cash basis of accounting. This role is designated for a primarily on-site schedule with remote flexibility available after an initial training period.
Responsibilities
- The Accounting Assistant will create and post accurate journal entries for the firm’s financial transactions and execute the month-end close process for the firm’s two entities. The Accounting Assistant will prepare account reconciliations, including monthly bank reconciliations, and will prepare the monthly reconciliation of the firm’s corporate credit cards. The Accounting Assistant will resolve any related reconciling items in a timely manner.
- The Accounting Assistant will maintain the fixed assets subledger, book depreciation, and perform a physical inventory, as needed. This position will account for firm costs and be responsible for exporting relevant cost data from the respective source/system application and recording the corresponding journal entry in the general ledger. On a weekly basis, the Accounting Assistant will perform a cost reconciliation to ensure that all client costs have been appropriately accounted for in the billing sub-ledger.
- This position will also generate financial statements, including a daily financial report sent to firm management, assist with the year-end audit, and perform financial statement analysis as needed. This position will also assist in the firm’s Treasury function, as needed, which includes the initiation of wire transfers and ACH payments or ACH monitoring and positive pay activities on the respective banking portals. Similarly, this position will also assist in the firm’s Accounts Payable process, and perform activities such as: posting expenses, issuing check requests, processing check runs, and executing the employee expense reimbursement process.
- This position must be proficient in utilizing accounting software daily. Excellent analytical skills, attention to detail, and the provision of exemplary professional service to the Finance Team, attorneys and other staff are required to be successful. This individual must excel in a fast-paced, deadline driven environment.
Qualifications/Requirements
- Bachelor’s degree in Accounting or Finance is required.
- Prior accounting experience, preferably in a professional services environment, is preferred.
- Strong knowledge of generally accepted accounting principles (US GAAP).
- Strong knowledge of accounting software, and advanced proficiency in Microsoft Office applications, including Excel, Word and Outlook. Proficiency in Microsoft Power BI is a plus.
- Detail-oriented with a customer service focus. Follow through on requests independently and on own initiative.
- Excellent written and verbal communication skills along with an aptitude for working with numbers and being a team player.
- Ability to adapt to changing demands, including new systems/upgrades, and to successfully prioritize the workload.
- Effectively and credibly interact and communicate with the Finance Team, attorneys, administrative assistants, and clients, as this position requires research and timely responses to questions and requests.
- Flexibility to adjust to varied situations and possibly work weekends or evenings as needed.
For immediate consideration, please submit your cover letter and resume to Admincareers@rlf.com.
User Support Manager
Richards, Layton & Finger, Delaware’s largest law firm, is currently seeking a User Support Manager to join our IT professional team in Wilmington, DE. The User Support Manager will report directly to the Chief Information Officer and will ensure the highest level of MIS services to the user community, as well as oversee the User Support team.
Essential Duties and Responsibilities
- Manages the User Support Center staff to provide a firm-wide initial point of contact for technology support questions and issues effectively representing the MIS Department to the user community.
- Develops and enhances user support service policies, guidelines, standards, and processes used to provide firm user support.
- Establishes regular user support meetings to obtain feedback and solicit suggestions from the RLF user population.
- Manages escalation processes to ensure that support requests are being addressed in a timely manner.
- Conducts and reviews periodic user support satisfaction surveys of the Firm’s user population. Spends time in the user community, following up on issues identified, soliciting feedback, and providing individual training as required.
- Acts as a liaison between attorneys, legal assistants, and non-legal staff and the MIS Department in the interfacing of user support policies and issues.
- In conjunction with the Chief Information Officer, creates and maintains a professional development and goals program, and delivers annual performance reviews for each member of the User Support Center.
- Develops training programs to ensure User Support staff are well trained on applicable technology.
- Assists with the evaluation and testing of new technology and the implementation of new systems; review and critique new technology prior to rollout for end users.
- Remains current on legal industry and general best practices.
- Manage the Firm’s training efforts to provide relevant MIS training to Firm personnel.
- Identify opportunities for improvement to reduce recurring calls and requests.
Knowledge, Skills and Abilities
- A Bachelor’s degree or equivalent work experience, preferred in a computer or technology related field.
- Five years as a User Support Services Manager or equivalent experience in a similar role with heavy focus on end-user support.
- Proficiency in current versions of Windows, Microsoft Office, and other software used by the firm. Previous experience with iManage Filesite preferred.
- Ability to rapidly analyze issues, establish priorities, anticipate consequences make decisions and initiate action.
- Interpersonal skills necessary to maintain effective relationships with directors, attorneys, and staff in person, by e-mail and telephone to provide information with ordinary courtesy and tact.
- Ability to demonstrate extensive knowledge of information processing with diverse, changing applications.
- Work may periodically require more than 37.5 hours per week to perform the essential duties of the position.
- Manage and oversee the on-call rotation, providing coverage as needed.
For immediate consideration, please submit your cover letter and resume to Admincareers@rlf.com.
Financial Systems Administrator
Richards, Layton & Finger, Delaware’s largest law firm, is currently seeking a Financial Systems Administrator to join our Accounting team in Wilmington, DE. The Financial Systems Administrator provides strong technical and business expertise to implement and support critical financial systems across the firm. This individual will report to the CFO and serve as part of a talented and innovative Finance team assisting in the design, implementation, integration, and maintenance of all finance-related systems. This individual will ensure that the environment, adjacent business applications, and related integrations work together to achieve optimal functionality. In addition to being an expert in the firm’s financial systems, this individual will resolve system issues by recommending and implementing solutions by working closely with firm personnel and software vendors.
Responsibilities
The Financial Systems Administrator will play a lead role in the implementation of Elite 3E. This individual will subsequently develop and maintain a variety of applications in and around 3E, including configuring workflows, testing and maintenance, creating customizations, templates, and APIs/integrations. This individual will prioritize the continuous improvement of firmwide financial systems to meet evolving business needs. Additionally, this individual will support the annual budget process and other IT related projects by leveraging their knowledge of financial, intake, time entry, HRIS and other software applications. The Financial Systems Administrator will setup and monitor user access to ensure proper security protocols are maintained. This individual will also maintain user accounts to ensure proper onboarding/offboarding procedures are followed. Finally, this role will maintain and ensure the integrity of firm data across all financial systems. This role is designated for a hybrid work schedule with 3 days in office per week to facilitate collaboration with key stakeholders and 2 remote days per week. Additional remote work flexibility is available commensurate with experience and demonstrated performance.
Other duties include:
- Creating and editing MS Power BI reports as requested.
- Interfacing with vendors and IT personnel (and other firm personnel) for issue resolution.
- Coordinating system upgrades and business process enhancements
- Writing and maintaining custom scripts (e.g., JavaScript, PowerShell, SQL), CSS and HTML.
- Preparing technical specifications for application and system modifications and enhancements.
- Providing training and technical support for financial software products to end users.
- Assisting in the year-end audit as needed.
Qualifications/Requirements:
- Bachelor’s degree in Computer Science, Engineering, Finance, Accounting, or related field is required.
- At least three (3) years of experience with designing, developing, and implementing custom system applications for an enterprise.
- Experience with Elite 3E, Ceridian Dayforce, Intapp product suite and/or professional services billing platforms preferred.
- Experience working for a law firm and liaising with a Finance team is also preferred. Knowledge of accounting/finance is required.
- Strong knowledge of software architecture and design, including database design, analysis, and development.
- Knowledge of financial reporting technologies is required. Microsoft Power BI report writing experience strongly preferred.
- In-depth knowledge of SQL, IIS, and relational databases; Knowledge of technologies such as HTML5 and SharePoint. Experience in XML/XSLT transformation.
- Ability to effectively communicate with all system users, team members, vendors, and management. Ability to adapt quickly to new technologies and be willing to research new topics in system administration and business process configuration.
- Anticipate work needs and organize workflow; prioritize requests; follow through with minimal direction and follow up independently.
- Ability to use time efficiently and perform professionally & proficiently under tight deadlines and in a fast-paced & changing work environment; successfully prioritize and adapt to changing demands.
- Flexibility in working additional hours on an as needed/project basis.
- Perform other duties as assigned.
For immediate consideration, please submit your cover letter and resume to Admincareers@rlf.com.
User Support Analyst
Richards, Layton & Finger, Delaware’s largest law firm, is currently seeking a User Support Analyst to join our IT professional team in Wilmington, DE. The User Support Analyst will report directly to the User Support Manager and will be responsible for supporting end-users of the firm’s hardware and software systems, tracking and monitoring of Help Desk calls, problem troubleshooting, and development of new techniques and/or procedures where needed to improve efficiency and productivity levels throughout the firm. The hours are 9:30am – 6:00pm.
Essential Duties and Responsibilities
- Provides end-user support. This includes problem troubleshooting, research, telephone support and personal follow-up with users.
- Works with the User Support Services Manager to develop user support service policies, guidelines, standards and processes used to provide firm user support.
- Works with the User Support Services Manager to establish and meet service level objectives.
- Makes recommendations to the User Support Services Manager on ways to improve Help Desk functionality.
- Tracks and monitors help desk calls and requests in the Help Desk Database and produces reports to management as requested.
- Keeps track of problems and solutions in the ticketing system.
- Works with the User Support Services Manager and training personnel to ensure that user support issues lead to proper training to improve user proficiencies.
- Assists with the evaluation and testing of new technology and the implementation of new systems.
- Works with the Firm’s technical staff to maintain current database records for hardware and software inventory, workstation configurations, users, etc.
Knowledge, Skills and Abilities:
- Technical knowledge of computer science, data processing, programming and electronics as normally acquired through an Associates or Bachelor‘s degree in a computer or technology related field or equivalent experience.
- Previous work experience as a help desk analyst in a position working with end users and troubleshooting on a regular basis.
- Thorough knowledge of current software applications, i.e., Windows, Microsoft Office. Previous knowledge of law firm applications preferred.
- Ability to rapidly analyze issues, establish priorities, anticipate consequences make decisions and initiate action.
- Interpersonal skills necessary in order to maintain effective relationships with directors, attorneys and staff in person, by e-mail and telephone.
- Ability to demonstrate extensive knowledge of information processing with diverse, changing applications.
- Work occasionally requires more than 37.5 hours per week to perform the essential duties of the position.
For immediate consideration, please submit your cover letter and resume to Admincareers@rlf.com.
Senior Accountant
Richards, Layton & Finger, Delaware’s largest law firm, seeks a detail-oriented and motivated Senior Accountant to join its team in Wilmington, DE. This position is responsible for providing support to the CFO and Controller. Reporting to the Controller, the Senior Accountant will be responsible for general ledger and fixed asset accounting, performing monthly account and bank reconciliations, creating and reconciling budgets, executing the month-end close process, generating financial statements & ad-hoc financial reports, and performing financial analysis. The Senior Accountant will be a key member of the Finance Team and oversee several critical financial functions, like treasury, and other processes, such as payroll. The ideal candidate must have strong analytical, technical, communication and time management skills. The candidate must have at least 4 years of related accounting experience and a CPA is strongly preferred.
Responsibilities
- Execute firmwide accounting and treasury functions.
- Create and post accurate journal entries for firmwide financial transactions and execute the month-end close process for the firm’s two entities.
- Create and maintain account and bank reconciliations monthly and resolve any accounting discrepancies timely. This includes maintaining a current fixed assets schedule and ensuring that the fixed assets subledger reconciles to the general ledger.
- Ensure compliance with Rule 1.15A and maintain account reconciliations for all client trust accounts.
- Prepare and review monthly financial reports and perform financial analysis, as needed, including actual to budget variance analysis.
- Perform technical accounting research, as required, and stay abreast of new accounting standards issued by the Financial Accounting Standards Board (FASB).
- Assist the Controller with the firm’s various monthly, quarterly, and annual tax filings.
- Support the CFO and Controller with the firm’s annual audit process, including the 401K audit. This includes being the primary point of contact for the external auditors and investigating/resolving any audit findings.
- Maintain a system of internal controls over key processes, such as period-end close, financial reporting, and treasury.
- Assist the CFO and Controller in preparing documents, interpreting complex financial information, and implementing change that will enhance the department, such as utilizing new accounting software features.
- Support the CFO and Controller during the year-end close.
- Support the annual budget process by participating in the budget design and assisting the CFO and Controller in their preparation for review by firm management.
- Demonstrate exemplary customer service in responding timely and accurately to requests from attorneys, other firm personnel, clients, and other third parties.
- Support payroll processing and reconciliation.
- Perform other duties as required.
Qualifications:
- Bachelor’s degree in Accounting or Finance with 4+ years of related experience is required.
- CPA certification is strongly preferred.
- Expert knowledge of finance, accounting, tax, budgeting, cost accounting and cost control principles is required.
- Expert knowledge of Generally Accepted Accounting Principles (GAAP) is required.
- Prior accounting or financial experience in the legal or other professional services industry is a plus.
- Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) is required; Experience with cloud-based accounting and financial reporting software and Microsoft Power BI is strongly preferred.
- Excellent written and verbal communication skills along with an aptitude for working with numbers and being a team player.
- Detail-oriented with a customer service focus. Follow through on requests independently and on own initiative.
- Ability to adapt to changing demands, including new systems/upgrades, and to successfully prioritize the workload.
- Effectively and credibly interact and communicate with the Finance Team, attorneys, administrative assistants, and clients, as this position requires research and timely responses to questions and requests.
- Flexibility to adjust to varied situations and possibly work weekends or evenings as needed.
- Must have strong technology skills and the ability to navigate a fast-paced, service‐oriented environment.
For immediate consideration, please submit your cover letter and resume to Admincareers@rlf.com.
