New Business & Conflicts Analyst
Richards, Layton & Finger, Delaware’s largest law firm, seeks a full-time New Business & Conflicts Analyst. The New Business & Conflicts Analyst is responsible for providing support to the Intake & Conflicts teams by processing requests for matters, conflicts and due diligence research. Hours are 9:00am – 5:30pm. This role reports to the Conflicts & New Business Intake Manager.
Responsibilities:
- Reviews, analyzes and processes business intake requests; ensures that data and intake requirements have been properly met.
- Reviews, processes and runs conflicts search requests on clients, parties and new hires; analyzes conflicts search results and prepares reports; performs and provides research on parties as needed.
- Communicates with firm personnel and works closely with attorneys and legal assistants to ensure that conflicts and new business data has been processed in accordance with firm policies and procedures.
- Assists with developing procedures and workflows for processing new business and conflicts requests.
- Monitors the workflow status of requests and contacts firm personnel when needed to efficiently move processing along (i.e. providing correct data, attorney edits/changes, attorney approvals, etc.). Works with the Accounting team to ensure that matter edits and general processing are handled efficiently.
- Prepares matter reports; assists team members and the Department Manager with special projects.
Qualifications:
- Bachelor’s degree preferred.
- Resourceful and motivated to solve issues as they arise.
- 2+ years’ experience in a law firm preferred.
- Experience running and knowledge of software including but not limited to: IntApp, Outlook, Word, etc.
- Detail oriented with excellent follow through; good oral and written communication skills; ability to communicate with a diverse group of individuals.
- Ability to be a team player and flexible
- Periodic overtime and the availability to provide weekend conflicts coverage once every 5-6 weeks.
For immediate consideration, please submit your cover letter and resume to: Admincareers@rlf.com.
EOE
Collections Supervisor
The Collections Supervisor will work closely with Finance leadership in managing, prioritizing, and executing firm collections efforts. This position will interface directly with firm leadership, billing attorneys, and finance team members to report on accounts receivable balances, identifying trends, collections activity to date, and recommended action going forward. The position will actively seek collections from clients with aged accounts receivable balances and direct the work of other individuals at the firm that are assisting with collections outreach. Excellent communication and provision of a high level of professional service to management, attorneys, other staff, and firm clients amid a fast-paced, deadline driven environment are required for success. The hours are 9:00am – 5:30pm and will be primarily on-site.
Qualifications & Requirements:
- Minimum 3 years collections experience with at least 1 year experience in a leadership or supervisory role, preferably in a law firm or professional services environment.
- In-depth knowledge of collections best practices. Ability to professionally work alongside billing attorneys and clients to follow-up on receivables.
- Must be well organized and retain important documentation, including collection notes.
- Strong technology and reporting skills, including advanced proficiency in MS Office and collections management software. Ability to create, edit, and present complex data, analyses, and ad hoc reports.
- Analytical mindset with the ability to analyze data, identify trends, and implement strategies to improve collections results.
- Excellent written and verbal communication skills along with an aptitude for working with numbers and being a team player. Effectively and credibly communicate with firm leadership, finance leadership, attorneys, secretaries, and clients.
- Detail-oriented with a customer service approach and an aptitude for problem-solving.
- Must comprehend and be able to communicate regarding all facets of the accounts receivable function, including cash receipts, cash posting, cash reconciliation, credit memos, overpayments, and collections outreach efforts.
- Professionalism, integrity, and a commitment to maintaining confidentiality.
- Anticipate work needs and organize workflow; follow through with minimal direction and follow up independently and on own initiative. Must be responsive to questions from key stakeholders.
- Multi-task, use time efficiently, and perform professionally and proficiently under tight deadlines and in a fast-paced work environment; successfully prioritize and adapt to changing demands. Flexibility to adjust to varied situations and possibly work weekends or evenings as needed.
- Perform other duties as required.
- High school diploma required; college degree strongly preferred.
For immediate consideration, please submit your cover letter and resume to: Admincareers@rlf.com. EOE.
Library & Records Specialist
Richards, Layton & Finger, Delaware’s largest law firm, seeks a full-time Library & Records Specialist. Under the general direction of the Director of Library & Records, this role is responsible for the review, analysis, documentation and organization of firm/client files including processing files for retention and/or closing, filing, creation of labels, shelving, scanning, boxing and shifting files. This role supports basic functioning of the library and provides primary support to department coordinators. The hours are 9:00am – 5:30pm and this role is an onsite position.
Essential Duties and Responsibilities:
- Updates, edits and maintains firm Records Management Database processes relating to client records. Makes limited updates/edits to Administrative Records within the database.
- Performs tasks relating to the review, documentation and maintenance of firm and client/matter files in accordance with the law firm’s Records Management policies and procedures.
- Oversees records transfers between departments, records centers and office areas.
- Identifies locations of files; interfiles loose materials, creates and processes requests for labels and/or folders.
- Accesses and edits the law firm’s Records Management Database, in the primary areas of records processing.
- Receives, sorts, classifies and processes materials for filing, and shelves and/or boxes files.
- Retrieves, delivers and picks up files/boxes as necessitated and upon request.
- Communicates with firm personnel regarding central records functions including, but not limited to, information regarding reference, retrieval and status of files/labels, conflicts of interest and new matter requests.
- Monitors firm-wide adherence to established Records Management Procedures and communicates findings with the Records Manager and department Coordinators.
- Operates digital imaging equipment to produce images from a variety of source documents, large and small format.
- Duties may include updating looseleaf services, shelving books, photocopying and/or digitally scanning articles, circulating library materials, handling mail, taking inventory, and other basic paraprofessional library-related tasks
Knowledge, Skills and Abilities:
- BA, BS, or associate degree preferred
- Some experience with records administration.
- Proficiency in a law firm’s automated and general records management systems.
- Strong oral and written communication skills.
- Ability to sustain attention to detail, multi-task and interact professionally with all levels of personnel.
- Ability to work with and move heavy boxes usually weighing 25 to 40 pounds.
Working Conditions:
Normal office environment with occasional exposure to excessive noise, dust, temperature.
Please send your cover letter and resume to Admincareers@rlf.com. EOE.
