Floating Legal Litigation Secretary
Richards, Layton & Finger, Delaware’s largest law firm, seeks a full-time Legal Litigation Secretary to join our professional floating team in Wilmington, DE. The standard hours for this position are 9:00am-5:30pm and will have a hybrid schedule after training (4 days in office/1 remote).
Qualifications include:
- Proficiency in Microsoft Office and strong typing skills (60 wpm)
- Legal secretary, litigation & e-filing (File & Serve and CM/ECF) experience required
- Excellent communication, written and verbal skills, positive attitude, dependability, flexibility, good judgment & initiative, professional
- Strong organizational skills, ability to manage multiple tasks
- The ability to meet deadlines, handle a high volume of work timely and accurately
- The ability to work independently, and in a team environment and move around various practice areas
- Commitment to excellence
If you have a strong customer service and team philosophy and a dedication to your work, we want to hear from you today! Please send your cover letter and resume to Admincareers@rlf.com. EOE.
Junior System Administrator
Richards, Layton & Finger, Delaware’s largest law firm, seeks a detail-oriented and customer focused Administrator to join its team in Wilmington, DE. The Junior System Administrator maintain and enhance existing systems and infrastructure of the Firm. This role assists with system administration, troubleshooting, upgrades, and ongoing improvement to help ensure the firm’s technology environment remains secure, reliable, and efficient. Hours are Monday – Friday, 9:00am – 5:30pm with a hybrid schedule of four days in the office, one day remote.
Essential Duties and Responsibilities: “Essential functions” are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer:
- Collaborate on server maintenance and operations. This includes updating and maintaining the health and performance of firm’s systems.
- Maintain and implement firm systems, including servers and infrastructure. Work with others in the department to ensure system architecture components function seamlessly.
- Maintain account and access management and group policy.
- Monitor and test backup and restore functionality of firm data to ensure procedures are consistently followed and improved.
- Test and enhance disaster recovery procedures for existing and future systems. Perform recurring failover tests with others in the department.
- Ensure overall system and sever uptime, availability, and reliability.
- System monitoring and maintenance, including configuration, patching, automation, hardening, and upgrades.
- Maintain existing ISO27001 certification with IS department team.
- Work with 3rd parties as needed for projects, support, and maintenance.
- Assist with Policy and Procedure development.
- Maintain up-to-date network documentation.
- Perform daily monitoring of logs, alerts, and other events of note.
- Troubleshoot and maintain remote connectivity for users.
Knowledge, Skills, and Abilities:
- Ability to rapidly analyze issues, anticipate consequences, make decisions, and initiate action. Good problem-solving skills are also required.
- Thorough knowledge of complex information systems management as normally acquired through a bachelor’s degree in technology or computer science, or the equivalent experience.
- Minimum two years of experience in information systems administration. Certification requirements vary and a willingness to continue certification tracks is desired.
- Ability to communicate information and ideas effectively and efficiently to attorneys, managers staff and vendors – along with the ability to approach both technical and non-technical audiences, maintain effective relationships with the above in person, by e-mail, telephone, or remote.
- Able to prioritize tasks, meet deadlines, and work with IS department to perform the same.
- Experience with Virtualization, Cisco Infrastructure, and Windows Seiver administration is preferred.
- Knowledge of enterprise applications such as Microsoft Exchange, SQL, Active Directory, System Center Configuration Manager (SCCM) and Microsoft 365/Azure.
- Attention to detail and willingness to update and maintain documentation.
To be considered, please send your cover letter and resume to Admincareers@rlf.com
General Services/Records Assistant
Responsibilities/Requirements:
- Hours will be 9:00am – 5:30pm or 1030am – 7pm, Monday-Friday. This is a 100% on-site essential position.
- Experience with Copy/Print work and Binder Production is preferred
- Maintain and troubleshoot copiers and multi-functional printers
- Process FedEx, outgoing/incoming external and internal mail
- Assist with daily maintenance and facility issues as needed
- Knowledge of Outlook, Word and Excel as well as general computer knowledge
- Able to lift 25 pounds and work on your feet for long stretches during the day
- Knowledge of copy machines is a plus
- Experience in an office environment preferred
- Able to multi-task and meet deadlines with attention to detail
- Performs tasks relating to the review, documentation and maintenance of firm and client/matter files in accordance with the law firm’s Records Management policies and procedures.
- High School Diploma required
If you work well with people, have a strong communication and customer service skills, a team player and is dedicated to your work, we want to hear from you today!
Please send your cover letter and resume to Admincareers@rlf.com. EOE
Human Resources Assistant
Richards, Layton & Finger, Delaware’s largest law firm, seeks a professional and customer focused HR Assistant to join its team in Wilmington, DE. The Human Resources Assistant serves in a support role for the HR department. The role often interacts with employees and attorneys, directing them to the appropriate resources to resolve HR issues. This position will provide integral administrative support to the Director of Human Resources and work collaboratively and cooperatively with others in a team-oriented environment. Hours are Monday – Friday, 9:00am – 5:30pm with a hybrid schedule of four days in the office, one day remote.
Essential Duties and Responsibilities:
- A wide variety of administrative tasks, which includes providing a high level of customer service and support, while consistently producing an excellent work product with efficiency;
- Coordinate and schedule meetings and events;
- Maintain databases, calendars and spreadsheets;
- Maintain employee files and offsite storage;
- Maintain effective relationships with other support departments, team members and vendors;
- Assist in the firm’s attorney and non-attorney on-boarding efforts;
- Display tact, diplomacy, professionalism and confidentiality in dealing with employees, human resources data and information (written and verbal), and related inquiries;
- Assist with the coordination of training, special events and new hire orientation;
- Provide recruiting support
- Support annual enrollment , wellness events, and employee engagement.
- Other projects and duties as assigned.
Knowledge, Skills and Abilities Required:
- Experiencce in a law firm, professional services or corporate environment experience preferred. Minimum 2-3 years of work experience in Human Resources is a plus.
- Some college education in Business or Human Resources is a plus.
- Computer savvy and high competency in Microsoft applications including Word, Excel, Outlook and PowerPoint. HR systems experience a plus;
- Attention to detail, high level of organization and ability to multi-task;
- Pro-active and conscientious with a passion for customer service and quality;
- Ability to learn, understand and effectively navigate firm structure to accomplish duties;
- Demonstrated interpersonal and communication skills including a high degree of professionalism and diplomacy. Strong organizational and multi-tasking skills; the ability to prioritize and complete simultaneous projects and handle confidential information with discretion.
- Demonstrate dependability, initiative and resourcefulness; accept responsibility for compliance with rules and regulations; display considerable flexibility in work routine and reliability to receive and successfully complete all tasks.
- Willingness to be flexible in work routine or work overtime on occasion.
To be considered, please send your cover letter and resume to Admincareers@rlf.com
Real Estate Paralegal
Richards, Layton & Finger, Delaware’s largest law firm, seeks an exceptional Real Estate Paralegal to support RLF’s Real Estate Services Group in sophisticated commercial real-estate transactions, including acquisitions and sales, real-estate finance, leasing, development, and related entity and land-use work. The role is central to matter administration and closing execution: managing transaction checklists and deadlines; coordinating due diligence, title, survey, zoning, entity, and closing workstreams; preparing and organizing transaction documents; and supporting post-closing delivery and file completion under attorney supervision.
Hours are Monday through Friday, 9:00 a.m.–5:30 p.m. The position follows a hybrid schedule of four days in the office and one day remote, subject to business and client needs.
Essential Duties and Responsibilities
- Manage transaction checklists, organize workstreams, track deadlines and deliverables, and participate in regular checklist meetings with attorneys, clients, lenders, title companies, opposing counsel, and other transaction participants, as appropriate.
- Abstract executed purchase and sale agreements, loan documents, leases, and other transaction documents; prepare clear timelines identifying contingency periods, notice deadlines, closing conditions, and responsibility assignments; calendar and maintain redundant deadline reminders for the assigned attorney and paralegal.
- Coordinate pre-closing due diligence, including title, survey, zoning, floodplain, entity, organizational, UCC, permitting, licensing, inspection, and other property-related diligence, as directed by the responsible attorney.
- Prepare, review, organize, and summarize title commitments, title exception documents, recorded instruments, tax information, and related title materials. Prepare title comments, title and survey memoranda, exception summaries, pro forma policies, premium calculations, endorsement requests, and other title-related work product for attorney review.
- Coordinate efforts to satisfy or address title requirements and exceptions, including obtaining releases, affidavits, certifications, payoff information, corrective instruments, easement materials, and title-company approvals, under attorney direction.
- Review surveys, legal descriptions, plats, tax maps, and related property information; identify discrepancies, encroachments, access issues, easement matters, and other items requiring attorney review or follow-up.
- Obtain and organize zoning letters, certificates of compliance, permits, licenses, inspection information, and other governmental or property-condition materials; assist with zoning, subdivision, variance, lighting-district, maintenance-corporation, open-space, and similar land-use or development-related submissions, as assigned.
- Prepare, revise, coordinate execution of, and organize routine transaction documents and closing materials, including deeds, bills of sale, assignments, affidavits, powers of attorney, escrow agreements, transfer-tax returns, entity resolutions and consents, certificates, closing statements, notices, and related instruments, subject to attorney review.
- Support leasing and real-estate finance matters by preparing and coordinating estoppels, subordination, non-disturbance and attornment agreements, landlord and tenant notices, assignments, lease summaries, lender deliverables, and other transaction documents.
10. Coordinate entity-related work, including reserving entity names; obtaining certificates of good standing, certified organizational documents, and foreign-qualification information; and preparing routine entity formation, authorization, and transaction documents under attorney direction.
- Conduct and coordinate UCC searches and filings; prepare financing statements, amendments, continuations, assignments, terminations, and related search or filing materials.
- Obtain, verify, and organize closing-statement, payoff, wire, insurance, and other closing information. Coordinate closing logistics, circulate signature packages, track executed documents, assist with execution formalities, and attend closings when needed.
- Maintain accurate transaction files and closing records, including execution copies, recorded and filed documents, final title policies, UCC filings, delivery records, and correspondence.
- Coordinate post-closing matters, including follow-up for recorded documents, filed documents, final title policies, and final closing binders. Assist with quality-control review of closing binders and confirm that required post-closing deliverables are timely assembled and delivered to the appropriate client or other recipient.
- Work directly with clients, lenders, title companies, governmental offices, opposing counsel, surveyors, and other third parties at the direction of the responsible attorney, maintaining a professional, responsive, and service-oriented approach.
- Assist with departmental forms, precedent maintenance, matter-management procedures, and other projects that improve the consistency, efficiency, and quality of the Real Estate Services Group’s work.
- Travel locally, and occasionally outside Delaware, to client offices, government offices, recording offices, or closing locations when required for transaction support.
Knowledge, Skills, and Abilities Required
- Bachelor’s degree, paralegal certificate, or comparable combination of education, training, and relevant commercial real-estate transactional experience.
- Experience supporting commercial real-estate transactions, including acquisitions and sales, financing, leasing, title and survey review, entity work, or closing administration, is strongly preferred. Level and compensation will reflect the candidate’s depth of relevant paralegal experience.
- Demonstrated ability to manage numerous active matters, prioritize competing deadlines, maintain accurate checklists and calendars, and complete detailed work in a deadline-driven environment.
- Strong attention to detail and excellent proofreading skills, including the ability to identify contextual, grammatical, typographical, formatting, and document-consistency issues.
- Ability to read, organize, and summarize complex transaction materials, including purchase agreements, leases, title commitments, surveys, deeds, entity documents, closing statements, and recorded instruments.
- Strong written and verbal communication skills and the ability to interact professionally and effectively with attorneys, clients, lenders, title companies, opposing counsel, governmental personnel, and firm staff.
- Sound judgment in recognizing issues that require escalation to the responsible attorney and in maintaining confidentiality in connection with client matters and firm information.
- Proficiency with SoftPro, Microsoft Office, including Word, Outlook, Excel, and PDF-document tools. Familiarity with electronic closing platforms, title-company portals, UCC filing systems, document-management systems, and online legal or public-record research tools is preferred.
- Ability to work both independently and collaboratively, take ownership of assigned workstreams, and follow attorney direction in a fast-paced professional-services environment.
- Ability to occasionally work additional hours when necessary to meet transaction deadlines, accommodate closings, or respond to client needs.
- Ability to perform customary office functions, including working at a computer for extended periods; retrieving and organizing files and transaction materials; and occasionally moving materials or packages weighing up to 20 pounds.
If you have a strong customer service and team philosophy and a dedication to your work, we want to hear from you today! Please send your cover letter and resume to Admincareers@rlf.com.
Knowledge Management Specialist
Richards, Layton & Finger, Delaware’s largest law firm, seeks a full-time Knowledge Management Specialist. Under the general direction of the Director of Knowledge Management, this role is responsible for the review, analysis, documentation, and organization of the firm’s knowledge materials. This role supports basic functioning of the Knowledge Management Department, AI-driven tasks and provides primary support to all Department coordinators. The hours are 9:00am – 5:30pm and this role is an onsite position.
Essential Duties and Responsibilities:
- Drive the development of systems and frameworks that allow knowledge to be created, captured, and reused efficiently throughout the Firm.
- Coordinate with IT on the management and optimization of knowledge systems—including the document management system, search tools, and collaboration platforms—to ensure that attorneys can easily locate and use firm knowledge.
- Lead the process of modernizing the Firm’s knowledge management–related data—particularly ensuring that our DMS content is accurate, current, and version controlled
- Spearhead the identification and design of legal research use cases and related workflows employing AI-assisted technologies and agents
- Consult with attorneys and clients on workflow optimization and implementation strategy and collaborating directly with attorneys to evaluate and redesign work processes.
- Assist with data modernization initiatives to ensure that firm knowledge is accurate, accessible, and ready for use in both traditional and AI driven workflows.
- Other tasks related to data utilization, modernization, and data repurposing as needed.
Knowledge, Skills, and Abilities:
- BA or BS required
- Advanced degree preferred
- Proficiency in a law firm’s technological systems, including document management systems, tools related to Generative AI deployment and use, and fundamental data organization methodologies.
- Strong oral and written communication skills.
- Ability to sustain attention to detail, multi-task and interact professionally with all levels of personnel.
Please send your cover letter and resume to Admincareers@rlf.com. EOE
Hospitality Concierge
Richards, Layton & Finger, Delaware’s largest law firm, seeks an articulate and professional Hospitality Concierge in the Wilmington Office. This “essential” position supports the delivery of quality services to clients and guests by providing excellent customer service as the first line of contact. In addition, works collaboratively and cooperatively with our Hospitality / Concierge team and others in the Firm in a team-oriented environment. This is a full-time, on-site, position with hours from 9:30 am – 6:00pm.
Responsibilities:
- Meet and greet all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach
- Assist with catering, placing food orders and reconcile food receipts/invoices
- Assisting Hospitality and Food Services with setting up and breaking down breakfasts, luncheons, dinners, etc.
- Oversee conference room schedule and monitor various mailboxes
- Answer all incoming telephone calls made to the firm and ensure communication at a professional and friendly level
- Build professional relationships with clients as well as employees within the firm
- Maintain proper visitor and guest security procedures
- Maintain professional appearance and cleanliness of firm lobby and conference centers
Requirements:
- Computer savvy and ability to operate other office equipment, including multi-line phone system, copier and scanner
- Knowledge of Microsoft Outlook, Excel, Word
- Excellent interpersonal and customer service skills
- High School Diploma or equivalent; college degree a plus
- One year of experience in a similar position, preferable within a law firm environment
Qualifications:
- Proficiency in Microsoft Office and strong typing skills
- Excellent communication, written and verbal skills, positive attitude, dependability, flexibility, good judgment & initiative, professionalism
- Strong organizational skills, ability to manage multiple tasks
- The ability to meet deadlines, handle a high volume of work timely and accurately
- The ability to work independently and in a team environment
- Commitment to excellence
- Ability to stand and walk for extended periods and lift 5-10 pounds.
Please send your cover letter and resume to Admincareers@rlf.com. EOE.
Tax & Estate Paralegal
Richards, Layton & Finger, Delaware’s largest law firm, seeks an experienced paralegal to join its Tax and Estates team in Wilmington. In this role, you will work closely with attorneys to support individuals, families, and fiduciaries in estate administration, trust administration, and related tax matters. This is an excellent opportunity for a detail-focused professional who takes pride in delivering outstanding client service. Hours are Monday – Friday, 9:00am – 5:30pm with a hybrid schedule of four days in the office, one day remote.
Candidates should have a college degree, paralegal certificate and/or two (2) or more years work experience as a paralegal in the area of estate administration or trust administration along with experience in the following areas:
- Prepare and file Delaware probate documents with the Register of Wills, including petitions, inventories, and accountings.
- Assist with the administration of estates and trusts, including gathering and tracking assets, preparing correspondence, and maintaining fiduciary records.
- Help prepare federal estate, gift, and fiduciary income tax returns, along with supporting schedules and workpapers.
- Track deadlines and manage multiple matters at the same time.
- Communicate with clients, beneficiaries, financial institutions, and court staff in a professional and timely way.
What You Bring
- An associate’s degree or higher and/or a paralegal certificate.
- At least two years of paralegal experience in estate administration or trust administration.
- Strong written and verbal communication skills.
- Excellent organizational skills and close attention to detail.
- The ability to prioritize and complete several projects at once.
- The ability to work independently and as part of an attorney team.
- At least two years of experience using Microsoft Office, including Word and Excel.
Preferred Qualifications
- Experience preparing Delaware probate documents.
- Experience preparing federal estate (Form 706), gift (Form 709), and fiduciary income tax (Form 1041) returns.
- Accounting or bookkeeping experience.
- Experience with tax return preparation software.
How to Apply
If you are dedicated to excellent client service and enjoy working as part of a team, we would like to hear from you. Please send your cover letter and resume to Admincareers@rlf.com.
Full-Time Legal Administrative Assistant – Real Estate
Richards, Layton & Finger is seeking a highly motivated, detail-oriented Legal Administrative Assistant to support our Real Estate practice in Wilmington, Delaware. This position provides administrative and document support to attorneys working on commercial real estate purchases, sales, financing, leasing, and development matters, including transactions involving Delaware real property. Prior legal administrative or real estate experience is preferred.
Key Responsibilities
- Prepare, format, proofread, and organize correspondence and real estate transaction documents, including deeds, mortgages, leases, easements, and related closing materials, using attorney direction and approved forms.
- Assist attorneys with the administrative steps involved in Delaware real estate transactions, including assembling documents for recording with the applicable county Recorder of Deeds and coordinating related submissions as directed.
- Maintain closing checklists, track attorney-identified deadlines, coordinate signatures and document delivery, and assemble electronic closing binders.
- Organize title reports, surveys, legal descriptions, and other due diligence materials for attorney review; track requested documents and outstanding items.
- Communicate professionally with clients, title companies, lenders, county offices, and other transaction participants about scheduling, document collection, and administrative follow-up.
- Manage calendars, electronic files, correspondence, and other administrative tasks while protecting confidential client and firm information.
- Work collaboratively with attorneys, other assistants, and firm departments; adjust priorities and provide additional administrative support as needed.
Qualifications
- Proficiency in Microsoft Office, particularly Word and Outlook; strong typing skills of at least 60 words per minute; and the ability to learn document management and other firm technology.
- Prior experience in a law firm, real estate practice, title company, or other transaction-focused setting preferred.
- Familiarity with Delaware real estate terminology, county recording procedures, realty transfer tax forms, and commercial closing documents preferred; willingness and ability to learn these procedures required.
- Excellent written and verbal communication skills and careful proofreading and document-formatting skills.
- Strong organizational skills and the ability to manage multiple matters, meet deadlines, and complete a high volume of work accurately.
- Professionalism, dependability, flexibility, sound judgment, initiative, and a strong commitment to client service and teamwork.
How to Apply
If you have a strong customer service and team philosophy and a dedication to your work, we want to hear from you today! Please send your cover letter and resume to Admincareers@rlf.com.
