Floating Legal Litigation Secretary
Richards, Layton & Finger, Delaware’s largest law firm, seeks a full-time Legal Litigation Secretary to join our professional floating team in Wilmington, DE. The standard hours for this position are 9:00am-5:30pm and will have a hybrid schedule after training (4 days in office/1 remote).
Qualifications include:
- Proficiency in Microsoft Office and strong typing skills (60 wpm)
- Legal secretary, litigation & e-filing (File & Serve and CM/ECF) experience required
- Excellent communication, written and verbal skills, positive attitude, dependability, flexibility, good judgment & initiative, professional
- Strong organizational skills, ability to manage multiple tasks
- The ability to meet deadlines, handle a high volume of work timely and accurately
- The ability to work independently, and in a team environment and move around various practice areas
- Commitment to excellence
If you have a strong customer service and team philosophy and a dedication to your work, we want to hear from you today! Please send your cover letter and resume to Admincareers@rlf.com. EOE.
Legal Secretary – General Litigation (Hybrid)
A leading Delaware law firm is seeking an experienced, career minded Legal Secretary to join our General Litigation team in Wilmington, DE. In this role, you will be a key member of a busy practice supporting complex litigation matters in Delaware state and federal courts, with substantial responsibility for deadlines, filings, and day to day case management.
You will work within a collaborative, team based model, partnering closely with multiple attorneys, paralegals, and fellow secretaries to keep sophisticated matters moving efficiently. After an initial training period, the position follows a regular hybrid schedule of four days in the office and one remote day per week, with some reasonable flexibility to accommodate occasional personal appointments and peak workload needs.
Key responsibilities
- Manage active calendars and litigation dockets for multiple attorneys, including court deadlines, hearings, depositions, and client meetings.
- Experience in Delaware courts preferred.
- Prepare, format, and proofread a high volume of pleadings, motions, discovery, and correspondence for complex matters with a strong focus on accuracy and consistency.
- Handle electronic filing in District Court (Pacer CM/ECF) and Chancery Court (File&Serve), and other Delaware Court systems, ensuring compliance with court rules and local practices.
- Coordinate with paralegals and attorneys to organize case files, exhibits, and hearing/trial materials, and to keep case teams informed of approaching deadlines.
- Communicate professionally with clients, court staff, opposing counsel, and internal team members.
- Assist with time entry, expense reporting, and other administrative tasks to support efficient and accurate billing.
What we’re looking for
- Significant experience as a litigation legal secretary, including hands on responsibility for e filing and managing a high volume of work in a deadline driven environment.
- Strong proficiency in Microsoft Office and solid typing skills (around 60 wpm), with the ability to learn firm systems quickly.
- Excellent written and verbal communication skills, sound judgment, and a professional presence.
- Proven ability to juggle multiple attorneys and matters at once, prioritize effectively, and stay calm under pressure.
- A genuine commitment to quality work, reliability, and long term growth within a litigation practice.
- Ability to work both independently and as part of a cohesive team, including supporting other practice areas when needed.
Schedule and work environment
The standard hours for this position are 9:00 a.m. to 5:30 p.m., Monday through Friday. After training, you will follow a structured hybrid schedule of four days in our Wilmington office and one remote day each week, with limited but real flexibility to address occasional personal or case driven schedule needs in line with firm policies. This model supports the close in person collaboration that complex litigation requires, while still offering predictable flexibility for experienced professionals.
If you are an experienced litigation secretary who takes ownership of your work, enjoys being part of a strong team, and is looking for a long term home in a respected Delaware firm, we would like to hear from you. Please send your cover letter and resume to admincareers@rlf.com. EOE.
Senior Systems Administrator
Richards, Layton & Finger, Delaware’s largest law firm, seeks a Senior Systems Administrator in Wilmington, Delaware. The standard hours are 9:00am – 5:30pm, on a hybrid schedule (in office 4-days and remote on Fridays). This role plans, implements, oversees, and maintains the firm’s enterprise applications, servers, networks, and system. They lead deployment and oversight of critical firm technology infrastructure across hybrid, cloud, and on-premises environments. This role also directs the firm’s key technology platforms while managing and mentoring system administrators to ensure seamless application ownership and upkeep.
Essential Duties and Responsibilities
- Design, install, configure, and maintain servers, storage, virtualization, and networks including routine updates and ongoing performance monitoring.
- Supervise deployment of critical firm technology infrastructure across all platforms to align business and departmental goals.
- Maintain and upgrade enterprise technology systems prioritizing resilience, business continuity, and team collaboration to ensure system architecture components function as expected.
- Support overall health, performance, lifecycle planning, and budgeting needs for servers, storage, virtualization, cloud, and network infrastructure, ensuring availability, resilience, and business continuity.
- Collaborate on and lead the design, configuration, maintenance, and enhancement of core firm applications (such as document management, time and billing, conflicts, and integrations) with the application owners.
- Coordinate with and supervise others in the System Administration group to identify improvements, guide projects, and delegate system ownership including updates, continuity, and documentation.
- Maintain Active Directory, Group Policy, and identity services in partnership with application owners keeping systems supported and secure.
- Ensure robust backup, restore, disaster recovery procedures, and business impact analysis tasks across both infrastructure and critical applications. Organize recurring tests with team members, MIS staff, and relevant external departments where appropriate.
- Enforce and refine existing standards, procedures, and documentation for infrastructure and applications, including change management, monitoring, best practice deployments, and incident response.
- Serve as an escalation point for complex infrastructure or application issues, working directly when required, while also coordinating vendors and internal resources.
- Partner with the firm’s iSMS, security, and outside counsel guideline teams to support initiatives and ensure systems and applications comply with requirements.
- Manage relationships with external vendors and service providers for hosted platforms, maintenance, support, and projects focusing on systems and applications.
- Provide leadership, coaching, and structured professional development for System Administration staff, including formal cross training in advanced technical functions.
- Contribute to refining MIS policies, procedures, and standards driving the continual improvement of MIS operations and service delivery.
Knowledge, Skills, and Abilities Required
- Strong understanding of complex information system environments, including core infrastructure such as servers, networks, virtualization, and cloud as well as enterprise applications such as Exchange and SQL.
- Proven leadership of blended systems, infrastructure, and application teams, including coaching and skills development.
- Excellent analytical, problem solving, and decision-making skills to balance stability, security requirements, and user needs.
- Effective communication skills for explaining complex concepts to both technical and non-technical audiences, including attorneys and firm leadership.
- Ability to prioritize, plan and oversee multiple concurrent projects alongside daily operational responsibilities in a professional environment.
Education and Experience
- Bachelor’s degree in information technology or computer science, or equivalent professional experience.
- Minimum five years’ direct systems administration experience plus substantial experience overseeing enterprise environments in a law firm or similar professional services setting.
- Experience administering servers, virtualization platforms, networking technologies, and enterprise applications including Exchange, Office365, SQL databases, document management systems, and comparable tools.
- Familiarity with Time and Billing systems and IntApp environments is preferred.
- Prior experience with leadership, supervision, or as a technical lead is required.
- Relevant technical certifications and a strong commitment to ongoing professional development and continued education are desirable.
Please send your cover letter and resume to Admincareers@rlf.com. EOE
Client Billing Specialist (Alternative Entities Department)
Richards, Layton & Finger, Delaware’s largest law firm, seeks an exceptional Client Billing Specialist for its Alternative Entities Department in Wilmington, DE. The standard hours for this position are 9:00am-5:30pm. This position offers a hybrid schedule after training is complete. (Current hybrid schedule is remote on Fridays).
Responsibilities:
- Coordinate with legal staff and various administrative functions within the firm, including finance, administration, marketing, conflicts, and IT.
- Work with attorneys and administrative assistants to organize and manage matters in accordance with client requirements, eBilling guidelines, and pricing arrangements.
- Partner with billing and accounts receivable professionals to ensure proper setup of billing/payor contacts, eBilling settings, and other financial system coding.
- Assist with projects to improve processes as they relate to legal and business operations.
- Perform other duties as assigned.
- Maintain open and proactive communication with supervisor and team members, providing regular updates on billing activities, progress and any issues that arise. Work closely with supervisor to ensure priorities are aligned, deadlines are met, and challenges are addressed promptly.
Qualifications/Requirements:
- Associate’s degree in finance, economics, accounting, or business-related field is preferred.
- At least 3 years’ work experience, with 1-3 years’ experience in a law firm or corporate environment.
- Strong organizational and quantitative skills, with exceptional attention to detail.
- Excellent written and verbal communication skills along with being a strong team player and exhibiting a professional demeanor.
- Strong technology skills, including advanced proficiency in Excel, Word and Outlook, and the ability to create, edit, and present complex data, analyses, and reports.
- Anticipate work needs and organize accordingly; follow through with minimal direction and follow up independently.
- Ability to multi-task, use time efficiently and perform under tight deadlines and in a fast paced and changing work environment; successfully prioritize and adapt to changing demands.
- Flexibility to adjust to business demands.
If you have a strong customer service and team philosophy and a dedication to your work, we want to hear from you today!
Staff Accountant
Richards, Layton & Finger, Delaware’s largest law firm, seeks a detail-oriented and motivated Staff Accountant to join its team in Wilmington, DE. This position is responsible for providing support to the Finance leadership. The Staff Accountant will be responsible for general ledger and fixed asset accounting, performing monthly account and bank reconciliations, creating and reconciling budgets, executing the month-end close process, generating financial statements & ad-hoc financial reports, and performing financial analysis. The Staff Accountant will be a key member of the Finance team and oversee several critical financial functions, like financial reporting, and other processes. The ideal candidate must have strong analytical, technical, communication and time management skills. The candidate must have at least 1 year of related accounting experience, and a CPA is strongly preferred.
Responsibilities:
- Execute firmwide accounting and financial reporting functions.
- Prepare and review monthly financial statements and perform financial analysis, as needed, including actual to budget variance analysis.
- Create and post accurate journal entries for firmwide financial transactions and execute the month-end close process for the firm’s two entities.
- Create and maintain account and bank reconciliations monthly and resolve any accounting discrepancies timely. This includes maintaining a current fixed assets schedule and ensuring that the fixed assets subledger reconciles to the general ledger.
- Support the firm’s annual audit process, including the 401K audit. This includes being the primary point of contact for the external auditors and investigating/resolving any audit findings.
- Maintain a system of internal controls over key processes, such as period-end close, and financial reporting.
- Ensure compliance with Rule 1.15A and maintain account reconciliations for all client trust accounts.
- Assist in preparing documents, interpreting complex financial information, and implementing change that will enhance the department, such as utilizing new accounting software features.
- Support the year-end close.
- Support the annual budget process.
- Support payroll reconciliation.
- Perform technical accounting research, as required, and stay abreast of new accounting standards issued by the Financial Accounting Standards Board (FASB).
- Assist with the firm’s various monthly, quarterly, and annual tax filings.
- Demonstrate exemplary customer service in responding timely and accurately to requests from attorneys, other firm personnel, clients, and other third parties.
- Perform other duties as required.
Qualifications:
- Bachelor’s degree in accounting or finance with 1+ years of related experience is required.
- CPA certification is strongly preferred.
- Strong knowledge of finance, accounting, tax, budgeting, cost accounting and cost control principles is required.
- Strong knowledge of Generally Accepted Accounting Principles (GAAP) is required.
- Prior accounting or financial experience in the legal or other professional services industry is a plus.
- Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) is required; Experience with cloud-based accounting and financial reporting software and Microsoft Power BI is a plus.
- Excellent written and verbal communication skills along with an aptitude for working with numbers and being a team player.
- Detail-oriented with a customer service focus. Follow through on requests independently and on own initiative.
- Ability to adapt to changing demands, including new systems/upgrades, and to successfully prioritize the workload.
- Effectively and credibly interact and communicate with the Finance Team, attorneys, administrative assistants, and clients, as this position requires research and timely responses to questions and requests.
- Flexibility to adjust to varied situations and possibly work weekends or evenings as needed.
- Must have strong technology skills and the ability to navigate a fast-paced, service‐oriented environment.
Please send your cover letter and resume to Admincareers@rlf.com. EOE
